AI Nexus(www.ai-nexus.ai) provides in-depth solutions and content on AI Risk Assessment and compliance, privacy regulations, and emerging industry trends.
The following Privacy Policy (hereinafter referred to as privacy policy, privacy notice, privacy statement or policy) describes how we collect, use, and disclose information and what choices you have with respect to the information. AI Nexus is the controller for the personal data discussed in this Privacy Statement, except as noted in the “AI Nexus as a Service Provider” section below. This Policy serves as a testament to our unwavering commitment to safeguarding the rights of Data Subjects, including employees, aligning rigorously with the Digital Personal Data Protection Act(“DPDPA”), 2023, EU GDPR, CCPA, UK GDPR.
This privacy policy applies to all our prospective employees, customers, as well as other users and website visitors. This Privacy Notice also applies to our prospective customers who visit the website to understand the services provided by us.
For the purposes of this notice, a "visitor" of AI Nexus website (www.ai-nexus.ai) refers to an individual who accesses AI Nexus's website or who provides personal data to AI Nexus through other means, such as filling out a contact form or subscribing to a newsletter.
This Privacy Policy doesn’t apply to services that have separate privacy policies that do not incorporate this Privacy Policy and the information practices of other companies and organizations that advertise our services.
The following key principles are enshrined in the applicable Laws and are fundamental to AI Nexus’s Policy. In its capacity as a Data Controller, AI Nexus ensures that all activities shall abide by the following principles:
4.1 Processing shall be performed lawfully, fairly and in a transparent manner.
4.2 Personal Data shall be collected for specified and explicit purposes and not further processed in a manner that is incompatible with those purposes; further Processing for any other purposes is permissible if they are similar or relevant to the purposes for which such data are originally collected.
4.3 Personal Data shall be adequate and limited to what is necessary in relation to the purposes for which they are processed;
4.4 Personal Data shall be accurate and, where necessary, kept up to date;
4.5 Every reasonable step must be taken to ensure that Personal Data that are inaccurate are erased or rectified;
4.6 Personal Data shall be kept in a manner that ensures appropriate security of the Personal Data, including protection against any infringement, breach or unauthorised or unlawful processing, using appropriate technical or organisational measures by the applicable laws in this regard;
4.7 Personal Data shall not be kept after the completion of the purpose for which such data is processed, provided that such data may be further kept if its Data Subject can no longer be identifiable using the “anonymization” technique.
We collect and process Personal Data when the Data Subjects:
5.1 Visit our website and provide us with their details to get in touch or contact us with our team and leave a message.
5.2 If the Data Subjects are using our platform (__________), the information is required at their end; or through our branded pages on third-party sites.
5.3 Sign up to receive updates from us via email or media channels.
5.4 Use a mobile device or web browser to access our content.
5.5 Offline interacts with us via hardcopy application forms or contact us via email, social media, or any similar technologies
We may collect the following category of information:
6.1 Full Name
6.2 IP Address
6.3 Email-address
6.4 Phone Number
If, after consenting to share your Personal Information, you wish to withdraw/revoke your consent for the already shared Personal Information, you may contact us at ai@ai- nexus.ai, and we will return/destroy your Personal Information if obtained.
8.1 We gather your personal information primarily to deliver a streamlined, effective, and personalized experience. This data allows us to tailor our services and features to better align with your preferences and enhance overall usability.
8.2 We will only use your personal data for the reasons it was collected unless we find that we need to use it for a different reason that still relates to the original one. If we ever need to use your data for something unrelated, we will let you know and explain why we’re allowed to do so.
8.3 We won’t send you messages you didn’t ask for unless it’s needed for operations or legal reasons, or if we’ve agreed otherwise. To make sure you can get the most out of our services, you’ll be given the choice to opt out of getting promotional or marketing messages about our or third-party products and services. If you don’t opt out, we may occasionally send such emails to your provided address. You can stop receiving these emails at any time by following the instructions in them or by letting us know.
8.4 We may process your Personal Data without your knowledge or consent, in compliance with the above rules, wherever required or permitted by law.
We process Personal Data based on one or more of the following processing conditions:
9.1 Contractual Necessity: Personal Data may be processed when it is essential to fulfil a contractual obligation with the Data Subject.
9.2 Legitimate Interest of the Business: Data processing may occur when it serves the legitimate interests of AI Nexus, provided that such interests are not overridden by the rights and freedoms of the Data Subjects.
9.3 Vital Interest of Data Subject: In situations where it is crucial to protect the vital interests of the Data Subject or another person, Personal Data may be processed.
9.4 Legal Obligation: Personal Data may be processed to comply with legal obligations to which AI Nexus is subject.
Data subjects have certain rights under the data protection laws in relation to the personal data held by us. In, particular the Data Subjects may have the following rights:
10.1 Right to access information about personal data
10.2 Right to correction and erasure of personal data.
10.3 Right of grievance redressal.
10.4 Right to nominate.
We take reasonable steps through our systems, processes, and physical security to keep your personal data safe from accidental loss, changes, or access by anyone who shouldn' have it. We keep your personal data only as long as needed for the reasons it was collected. How long we keep each type of data depends on legal rules and business needs.
We don’t sell, trade, or rent users’ personal information to anyone. We might share general demographic details that aren’t linked to personal identities with our partners, affiliates, or advertisers to help provide better services and a more tailored experience. We may also share personal information if required by law, court orders, government or law enforcement agencies, credit information companies, or other legal processes. This can also happen if we need to protect our rights and property or to support or defend our legal interests.
We use appropriate security measures to protect your data against unauthorised access, alteration, disclosure or destruction. We maintain physical, electronic, and procedural safeguards in connection with the collection, storage, and disclosure of customer personal information. Our security procedures mean that we may ask to verify your identity before we disclose personal information to you. While we take utmost measures to protect the data, you acknowledge that there is no “perfect security” on the internet.
For DSR-related queries, as mentioned in Section 9 of this policy, please send an email to ai@ai-nexus.ai. The processing of the request may take 30 – 60 days. For other grievances and queries on our privacy policy or the use of our services, you may contact us through email at ai@ai-nexus.ai. We welcome feedback regarding this Policy at ai@ai-nexus.ai. If at any time you believe that the Company has not adhered to this Privacy Policy, please send your feedback to us and we shall endeavour to resolve the same.
This Privacy Statement may be amended or revised from time to time at the discretion of AI Nexus. Changes to this Privacy Statement will be posted on the Website, and links to the Privacy Statement will indicate that the statement has been changed or updated. If there is a proposal to make any material changes, we will provide notice prior to the change becoming effective. The organisation encourages you to periodically review this Privacy Statement for the latest information on its privacy practices.
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